Verify Asset

How to Verify an Asset in CASM

This step-by-step guide outlines the process for verifying assets in the CASM Asset Management Platform. Asset verification ensures that records match what’s physically on the ground, it helps maintain accurate data, reduces risk, and assists with condition assessment for decision-making.

Step 1: Navigate to the Verification Screen

  • Open the CASM mobile application
  • Log in using your email address and password
  • From the home screen, select “Verify” from either the menu option or the shortcut key

Step 2: Scan the Asset Tag

  1. Touch the blue icon on the verify screen to open your phone’s camera
  2. Hold your phone approximately 15-20 centimeters away from the asset tag/QR code
  3. Position the camera to focus clearly on the barcode
    • If the image is blurry, move your phone slightly back and forth to help it focus
    • If multiple barcodes are visible, cover one with your finger so the camera reads only the intended tag

Step 3: Review Asset Information

  1. Once scanned, the system will display the registered information for that asset
  2. Confirm the location information is correct
  3. If the asset is not in the location shown, clear the location field by selecting the “X”
  4. Select the correct current location from the available options

Step 4: Verify Asset Details

  1. Confirm the asset is categorized correctly (e.g., computer equipment, manufacturer, model)
  2. If information is incorrect, make appropriate changes if your permissions allow

Step 5: Assess Asset Condition

  1. Select the condition field to perform a condition assessment
  2. Choose the appropriate condition from the preset options (e.g., good, damaged, broken)
  3. Add notes in the free text field to provide additional information about the asset’s condition. Jot down any issues or concerns about the asset. Include details that might be relevant for maintenance or replacement decisions

Step 6: Photograph the Asset

  1. Take a photo of the asset if needed by selecting the photo option. Photos are automatically compressed to minimize data usage.

Step 7: Complete the Verification

  1. Once all information is confirmed and updated, select “Verify Asset”
  2. The system will confirm successful verification
  3. The asset’s status will be updated to “verified” in the system
  4. You will return to the verification screen ready to scan the next asset

Additional Notes:

The system records who verified each asset, when, and the geolocation of where the verification took place.

Request Access